Tag: #ExchangeOnline

Large audience warnings in Microsoft Outlook App

Sending an email to a large audience can be a challenge. We have all seen mistakes made in content, wording, tone, or worse when the sender is clearly on-the-go and sent the email without considering audience. Soon the Microsoft Outlook App will warn you when sending to more than 25 recipients. That is today’s #MicrosoftCloudQuickFix !

Users will soon receive a warning message in the MailTips info bar above the address line in the Microsoft Outlook app if they are about to email a large number of recipients. The default large audience value is set to 25 recipients and can be adjusted by an administrator. Further details are provided when the warning is selected and adjustments can then be made to the recipient list.

Screen shot of new large audience warning message in the Outlook app
Screen shot of new large audience warning message details in the Outlook app

It is recommended to notify users of this change and update training documentation. Although no administrator action is needed, you may wish to adjust the default large audience size warning value of 25 recipients to align with your company’s specific requirements.

For more information see:

This new feature is now in General Availability and will begin rollout worldwide in mid-April 2025 with an expected completion by mid-May 2025.

#MicrosoftCloudQuickFix #Microsoft365 #ExchangeOnline #MicrosoftOutlookApp

Bulk Import of saved email .eml Files

Do you have a bunch of old emails saved in a folder kicking around? Inherit a mess from a poor records management process? Working thru an M&A with a company caught in the dark ages? Today’s #MicrosoftCloudQuickFix may help you sort this with the announcement of the Bulk Import of .eml files in the new Microsoft Outlook for Windows!

Users will soon have the ability to bulk import their saved .eml files into the new Microsoft Outlook for Windows. This process will streamline the importing of email files and eliminate the need for administrator involvement.

To bulk import .eml files:

  • Go to Settings > General > Import
  • Select Start import
  • Select the folder that contains the .eml files
  • Select the destination account and folder
  • Select Import
Screenshots of Outlook for Windows .eml import

For more on this see:

This new feature will be enabled by default and is already in General Availability and will begin rollout worldwide in mid-March 2025 with an expected completion by late March 2025.

Yet another helpful feature exclusively found in the new Microsoft Outlook for Windows!

#MicrosoftCloudQuickFix #Microsoft365 #ExchangeOnline #NewOutlookforWindows

Message recall in the Outlook App

Ever sent an email on-the-go and wish you hadn’t? Was there something missing in it? Was it sent to the wrong person? Did you forget to add some important information and now feel foolish? Well the Message recall is coming to the Outlook App for iOS and Android and that is today’s #MicrosoftCloudQuickFix !

In addition to the Message Recall feature available in Outlook for Windows, Mac, and the web, Microsoft has now extended this feature to the Outlook App for iOS and Android per Microsoft 365 Roadmap ID 471444.

If you sent an email by mistake, go to the Sent folder, open the email, click the ellipsis menu ( … or ⋮ ), and select Recall!

Screenshots of Outlook App Recall steps
Screenshots of Outlook App Recall steps

This new feature is already in General Availability and will begin rollout worldwide in early March 2025 with an expected completion by late March 2025.

#MicrosoftCloudQuickFix #Microsoft365 #ExchangeOnline #MessageRecall

Set ‘Out of Office’ from Teams Mobile App

You can soon set up your ‘Out of Office’ from within the Teams Mobile App itself on iOS and Android. That is today’s #MicrosoftCloudQuickFix !!!

Previously you could only set your ‘Out of Office’ using the Teams Desktop / Web client or switch over to the Outlook Mobile App. With this capability users can now make this change on the go within the Teams Mobile App itself with configuration found under the same menu to set your availability status!

Screenshots of Teams Mobile Out-of-Office configuration
Screenshots of Teams Mobile Out-of-Office configuration

This is available in both the iOS and Android version of the Teams Mobile App. As always make sure your regularly updating your mobile app to have the latest version to get access!

This capability is already being deployed worldwide with an expected completion by late October 2023.

#MicrosoftCloudQuickFix #Microsoft365 #MicrosoftTeams #ExchangeOnline

Malicious Intra-Organizational Emails are now protected by default

Today’s #MicrosoftQuickFix is that Microsoft has enabled in Microsoft Defender for Office 365 intra-organizational email protection by default for high-confidence phishing messages containing malicious or spam-based URLs!

This new feature in the Windows Defender for Office 365 Anti-spam policy controls whether spam filtering and the corresponding selected action for the spam verdict is applied to internal messages (email sent between users in your Exchange Online organization).

Screen shot of Anti-spam policy settings

The deployment of this feature is complete for intra-organizational messages with the default value of High confidence phishing messages selected which will quarantine the message. This feature is available in all Microsoft Tenants worldwide!

If you don’t want to utilize this feature on intra-organizational messages it can be disabled by modifying the Anti-spam Policy setting for ‘Intra-Organizational messages to take action on’ to none. 

You can also modify the Anti-spam Policy setting to apply to other spam filter verdicts.

For more information about this see:

#Microsoft #Microsoft365 #MicrosoftDefender #ExchangeOnline #MicrosoftCloudSecurity #MicrosoftCloudQuickFix

Outlook to help with scheduling meetings across time zones

This one is personally topical – Microsoft is about to rollout improvements to meeting scheduling in Outlook for users collaborating across multiple time zones and that is today’s #MicrosoftCloudQuickFix !

Coordinating the scheduling of meetings across different time zones can be a challenge. Figuring out which attendee is in which time zone, east coast end of day, west coast start time, and what about if some attendees are located in between! This can make for a scheduling nightmare.

With this new feature when scheduling a meeting with attendees from different time zones a Tool Tip will be displayed to the organizer and the Scheduling Assistant will provide time zone information for each attendee. Organizers can quickly identify suitable meeting times that work for everyone!

Screenshot of Scheduling Assistant

This feature is currently only available thru Outlook on the Web. Deployment has begun and is to be completed by late October 2023 and will be available in all Microsoft Tenants worldwide!

For more information see Microsoft 365 Roadmap ID 170783

#MicrosoftCloudQuickFix #Microsoft365 #ExchangeOnline #MicrosoftOutlook

Teams Calendar: Near real-time sync with Outlook Calendar

Your Microsoft Teams users will soon have a more reliable calendaring experience. That is today’s #MicrosoftCloudQuickFix !

This update is intended to streamline calendar management helping users keep track of their schedules consistently across Outlook and Teams.

Screenshot02
Screenshot02

Contained within Microsoft 365 Roadmap ID 138248 is an update where #Microsoft will enable calendar updates made in Outlook to be available in near-real time in your #MicrosoftTeams calendar in the Desktop and Web versions of Teams and vice-versa.

This feature has begun rolling out in September 2023 with a completion by mid-October and will be available Worldwide!

#MicrosoftCloudQuickFix #Microsoft365 #ExchangeOnline #MicrosoftTeams

Microsoft to begin sending DMARC Reports

Today’s #MicrosoftQuickFix is that #Microsoft will soon begin sending DMARC Aggregate Reports as part of the #DMARC standard and as the owner of a domain you can request reports be sent to wherever your DMARC DNS record RUA setting points to. Is it time to revisit your #Microsoft365 domains DMARC, DKIM and SPF security settings?

Phishing attacks are getting more sophisticated and most organizations have implemented email security measures like SPF (Sender Policy Framework) and DKIM (DomainKeys Identified Mail) to help mitigate these risks.

Unfortunately SPF and DKIM alone do not provide 100% protection against email attacks or nefarious hackers spoofing a companies domain regardless of SPF and DKIM implementation.

DMARC (Domain-based Message Authentication, Reporting) works with SPF and DKIM to authenticate your mail senders. With a DMARC record configured you’ll get reports that provide the status of your email authentication so you can improve it if needed. This helps you detect malicious emails that claim to be from your domain.

Note: DMARC reports are in XML format and contain a lot of technical data. There are several DMARC report analyzer tools available as well as third-party vendors offering DMARC reporting capabilities.

Using DMARC with SPF and DKIM gives organizations more protection against spoofing and phishing of email. DMARC also helps receiving mail systems decide what to do with messages from your domain that fail SPF or DKIM checks thru the actionable DMARC policy you specify.

DMARC Aggregate Reports will be available for all Exchange Online Protection customers beginning in late February 2023 with expected rollout to complete in late March 2023.

For more information about DMARC in Microsoft 365 see:

#Microsoft #Microsoft365 #MicrosoftDefender #ExchangeOnline #DMARC #DKIM #SPF #MicrosoftCloudSecurity #MicrosoftCloudQuickFix

Cloud-based Message Recall in Exchange Online

Have you every accidently sent an email that wasn’t ready? Sent it to the wrong person? Something you regret? Rage quit? 🤨 Any combination of the above but to a Distribution List? Or are you an Exchange Admin watching this unfold knowing what comes next… Well Microsoft is FINALLY fixing the Message Recall feature and that is today’s #MicrosoftCloudQuickFix !

For several years #Microsoft has been working on a new cloud-based Message Recall feature for Exchange Online. This week it was announced that it is finally ready and has begun rolling out to all #Microsoft365 tenants – Still need a business case for migration to #ExchangeOnline ?

The classic #MessageRecall feature was hit-and-miss at best. It was client-based requiring the recipient to have Outlook for Windows open, clunky, didn’t work if the message had been read or moved, filled the requestors mailbox with recall status email notifications, and had a success rate of about 50%.

The new Message Recall feature has a greater then 90% success rate, occurs within the Exchange Online mailbox and is no longer client based, is fast regardless of how many recipients got the message due to scale of cloud resources in Exchange Online, provides a new single status report per recalled message, and can even recall read or moved messages!

After a Message Recall request is executed the next time the recipient’s email client syncs, regardless of client now, with their Exchange Online mailbox the message should be gone. Now you can breath again…

See a feature comparison below:

CapabilityClassic Message RecallNew Message Recall
Average recall success rate40%> 90%
Recalls are performed in the cloudNoYes
Recipients can use any email client to be eligible for recallsNoYes
Can recall read messagesNoYes
Can recall messages from sub-folders (except Draft and Sent Items by design)NoYes
Single recall status report for all recipientsNoYes

Note: Message Recall has always only been available if both you and the recipient are in the same email organization. You can not recall messages sent outside to other companies, even if they use Microsoft products, or to Gmail, Hotmail, etc.

For more information about Message Recall or how to perform one see:

Look for this feature to be Generally Available by mid-March 2023!

#Microsoft #Microsoft365 #ExchangeOnline #MessageRecall #MicrosoftCloudQuickFix

Exchange Server 2013 End of Support April 11, 2023

Yesterday was Groundhog Day and in honor of the great movie with the same name today’s #MicrosoftQuickFix is once again (get the reference now 😉) that Exchange Server 2013 is reaching end of support in 67 days from today on April 11, 2023!

After April 11, 2023, #Microsoft will no longer provide technical support for problems that may occur, bug fixes for newly discovered issues, security fixes for vulnerabilities that are discovered, and time zone updates.

Now look this doesn’t mean that because the Exchange Server software is out-of-date and no longer supported that it is going to stop working. Email will still flow, databases will still store data, mailboxes will still be accessible, but nefarious hackers will breathe a sigh of relief as the code now remains stagnant and despite “network magic” mitigation attempts all it takes is one zero-day venerability making its way in…

So your options are to Upgrade to Exchange Server 2019 – See the following page on Microsoft Docs for to Exchange Server 2019 system requirements, Exchange 2019 Requirements, Exchange 2019 Memory Requirements, Exchange 2019 Client Compatibility to begin.

Note: It is a supported coexistence scenario for Exchange 2019 and Exchange 2013 provided all your Exchange 2013 servers in your organization are patched to Exchange Server Cumulative Update 21 or higher.

and/or

Migrate to Exchange Online – See Decide on a migration path in Exchange Online on Microsoft Docs – Anyone still need a business case for migrating to #ExchangeOnline ?

In either case we recommend seeking assistance and using the Exchange Deployment Assistant which is a web-based tool that asks you about your current Exchange environment and generates a custom step-by-step checklist that will help you.

For more information about Exchange Server see:

#Microsoft #Microsoft365 #MicrosoftExchange #ExchangeOnline #MicrosoftCloudSecurity #MicrosoftCloudQuickFix