Microsoft Cloud Quick Fix – Your quick fix of all things Microsoft Cloud

Large audience warnings in Microsoft Outlook App

Sending an email to a large audience can be a challenge. We have all seen mistakes made in content, wording, tone, or worse when the sender is clearly on-the-go and sent the email without considering audience. Soon the Microsoft Outlook App will warn you when sending to more than 25 recipients. That is today’s #MicrosoftCloudQuickFix !

Users will soon receive a warning message in the MailTips info bar above the address line in the Microsoft Outlook app if they are about to email a large number of recipients. The default large audience value is set to 25 recipients and can be adjusted by an administrator. Further details are provided when the warning is selected and adjustments can then be made to the recipient list.

Screen shot of new large audience warning message in the Outlook app

Screen shot of new large audience warning message details in the Outlook app

It is recommended to notify users of this change and update training documentation. Although no administrator action is needed, you may wish to adjust the default large audience size warning value of 25 recipients to align with your company’s specific requirements.

For more information see:

This new feature is now in General Availability and will begin rollout worldwide in mid-April 2025 with an expected completion by mid-May 2025.

#MicrosoftCloudQuickFix #Microsoft365 #ExchangeOnline #MicrosoftOutlookApp

Microsoft Teams interoperability with Skype to Retire May 1, 2025

Well, we have had a good run but Microsoft Teams interoperability with good ole Skype is set to retire on May 1, 2025. That is today’s #MicrosoftCloudQuickFix !

Starting May 1, 2025, Microsoft Teams will no longer support communication with Microsoft Skype accounts, ending this interoperability. Microsoft announced in February their plan to retire Skype entirely and focus on Microsoft Teams (free), which now allows users to log in with their Skype accounts. For more details, read Jeff Teper’s article: The next chapter: Moving from Skype to Microsoft Teams  | Microsoft 365 Blog.

This retirement will happen automatically by the announced retirement date with no admin action needing to be performed. It is recommended to advise users and update any training documentation.

For more information about Teams and Skype interoperability:

Teams and Skype interoperability – Microsoft Teams | Microsoft Learn

#MicrosoftCloudQuickFix #Microsoft365 #MicrosoftTeams #MicrosoftSkype

Bulk Import of saved email .eml Files

Do you have a bunch of old emails saved in a folder kicking around? Inherit a mess from a poor records management process? Working thru an M&A with a company caught in the dark ages? Today’s #MicrosoftCloudQuickFix may help you sort this with the announcement of the Bulk Import of .eml files in the new Microsoft Outlook for Windows!

Users will soon have the ability to bulk import their saved .eml files into the new Microsoft Outlook for Windows. This process will streamline the importing of email files and eliminate the need for administrator involvement.

To bulk import .eml files:

Go to Settings > General > Import
Select Start import
Select the folder that contains the .eml files
Select the destination account and folder
Select Import

Screenshots of Outlook for Windows .eml import

For more on this see:

Bulk import .eml files in new Outlook – Microsoft Support

This new feature will be enabled by default and is already in General Availability and will begin rollout worldwide in mid-March 2025 with an expected completion by late March 2025.

Yet another helpful feature exclusively found in the new Microsoft Outlook for Windows!

#MicrosoftCloudQuickFix #Microsoft365 #ExchangeOnline #NewOutlookforWindows

Message recall in the Outlook App

Ever sent an email on-the-go and wish you hadn’t? Was there something missing in it? Was it sent to the wrong person? Did you forget to add some important information and now feel foolish? Well the Message recall is coming to the Outlook App for iOS and Android and that is today’s #MicrosoftCloudQuickFix !

In addition to the Message Recall feature available in Outlook for Windows, Mac, and the web, Microsoft has now extended this feature to the Outlook App for iOS and Android per Microsoft 365 Roadmap ID 471444.

If you sent an email by mistake, go to the Sent folder, open the email, click the ellipsis menu ( … or ⋮ ), and select Recall!

*Screenshots of Outlook App Recall steps*

This new feature is already in General Availability and will begin rollout worldwide in early March 2025 with an expected completion by late March 2025.

#MicrosoftCloudQuickFix #Microsoft365 #ExchangeOnline #MessageRecall

Microsoft Ignite 2023 Book of News is out

Today’s #MicrosoftCloudQuickFix is #MSIgnite may be wrapping up, but all the announcements can be found in one place in the 𝗠𝗶𝗰𝗿𝗼𝘀𝗼𝗳𝘁 𝗜𝗴𝗻𝗶𝘁𝗲 𝗕𝗼𝗼𝗸 𝗼𝗳 𝗡𝗲𝘄𝘀 2023 found here:

Microsoft Ignite 2023 Book of News

Lots of newsworthy announcements from Copilot capabilities being integrated everywhere, Microsoft Copilot Studio for creating even more generative AI capabilities, Microsoft Security Copilot to be embedded into Microsoft Purview, to the new Windows App, Microsoft Mesh General Availability in January 2024, and the unveiling Microsoft SharePoint Premium.

Another #MSIgnite in the books! Thank-you #Microsoft for an awe-inspiring event!

#MSIgnite #MicrosoftAzure #Microsoft365 #MicrosoftCloudQuickFix

Microsoft Ignite Registration Open

Less then two week to go and today’s #MicrosoftCloudQuickFix is that registration is open for the next premium immersion event from #Microsoft called Microsoft Ignite from November 15–16, 2023!

Microsoft Ignite is an annual conference organized by Microsoft for IT Professionals and Developers to learn about the latest Microsoft technologies and solutions.

The event offers attendees the opportunity to engage in networking, attend keynote presentations, participate in breakout sessions, and explore the latest innovations and technologies showcased by Microsoft.

At Microsoft Ignite, attendees can gain valuable knowledge about Microsoft’s latest products, services, and solutions. At last years event there was a heavy focus on security. I would suspect this years will be heavily focused on the various Copilot AI offerings.

Though IT Professional / Developer centric Microsoft Ignite can be a valuable source of information for customers and I would highly recommend they attend to gain visibility into Microsoft’s vision and product roadmap!

For registration information please see:

https://ignite.microsoft.com/

#MicrosoftCloudQuickFix #Microsoft #Microsoft365 #MicrosoftAzure #MicrosoftIgnite2023 #MSIgnite

Yet another Teams Mobile App new feature – Quick Capture Content!!!

Today’s #MicrosoftCloudQuickFix is yet another amazing new feature will soon be added to the Teams Mobile App in iOS and Android to quickly capture shared content!

Most meetings include shared content. When you are on the go participating in Teams meetings on your mobile device you may want to capture content to refer back to when your back at your desk or to share with other team members. Up to this point your only option was to use the mobile operating systems native screen capture.

With Quick Capture you can screenshot content shared in a Teams meeting on a mobile device, save it to your mobile photo gallery, annotate as desired, and then easily share in Teams and other apps subject to content sensitivity labels. Access is via the ellipsis (“…”) menu during the meeting.

Screen Shot of Teams Mobile Quick Capture

This feature is available in both the iOS and Android version of the Teams Mobile App. Deployment is scheduled to begin in early November 2023 and will be available in all Microsoft Tenants worldwide!

For more information see Microsoft 365 Roadmap ID 171217

#MicrosoftCloudQuickFix #Microsoft365 #MicrosoftTeams

Set ‘Out of Office’ from Teams Mobile App

You can soon set up your ‘Out of Office’ from within the Teams Mobile App itself on iOS and Android. That is today’s #MicrosoftCloudQuickFix !!!

Previously you could only set your ‘Out of Office’ using the Teams Desktop / Web client or switch over to the Outlook Mobile App. With this capability users can now make this change on the go within the Teams Mobile App itself with configuration found under the same menu to set your availability status!

Screenshots of Teams Mobile Out-of-Office configuration

This is available in both the iOS and Android version of the Teams Mobile App. As always make sure your regularly updating your mobile app to have the latest version to get access!

This capability is already being deployed worldwide with an expected completion by late October 2023.

#MicrosoftCloudQuickFix #Microsoft365 #MicrosoftTeams #ExchangeOnline

Malicious Intra-Organizational Emails are now protected by default

Today’s #MicrosoftQuickFix is that Microsoft has enabled in Microsoft Defender for Office 365 intra-organizational email protection by default for high-confidence phishing messages containing malicious or spam-based URLs!

This new feature in the Windows Defender for Office 365 Anti-spam policy controls whether spam filtering and the corresponding selected action for the spam verdict is applied to internal messages (email sent between users in your Exchange Online organization).

Screen shot of Anti-spam policy settings

The deployment of this feature is complete for intra-organizational messages with the default value of High confidence phishing messages selected which will quarantine the message. This feature is available in all Microsoft Tenants worldwide!

If you don’t want to utilize this feature on intra-organizational messages it can be disabled by modifying the Anti-spam Policy setting for ‘Intra-Organizational messages to take action on’ to none.

You can also modify the Anti-spam Policy setting to apply to other spam filter verdicts.

For more information about this see:

Configure anti-spam policies in EOP | Microsoft Learn

#Microsoft #Microsoft365 #MicrosoftDefender #ExchangeOnline #MicrosoftCloudSecurity #MicrosoftCloudQuickFix

Outlook to help with scheduling meetings across time zones

This one is personally topical – Microsoft is about to rollout improvements to meeting scheduling in Outlook for users collaborating across multiple time zones and that is today’s #MicrosoftCloudQuickFix !

Coordinating the scheduling of meetings across different time zones can be a challenge. Figuring out which attendee is in which time zone, east coast end of day, west coast start time, and what about if some attendees are located in between! This can make for a scheduling nightmare.

With this new feature when scheduling a meeting with attendees from different time zones a Tool Tip will be displayed to the organizer and the Scheduling Assistant will provide time zone information for each attendee. Organizers can quickly identify suitable meeting times that work for everyone!

This feature is currently only available thru Outlook on the Web. Deployment has begun and is to be completed by late October 2023 and will be available in all Microsoft Tenants worldwide!

For more information see Microsoft 365 Roadmap ID 170783

#MicrosoftCloudQuickFix #Microsoft365 #ExchangeOnline #MicrosoftOutlook